BotableBook a call

Your documents are controlled. The work around them is still done by hand.

Getting it to the person who needs it, and tracing what a revision touches, still falls to your team. Botable builds and runs the AI layer that closes both gaps. Document owners keep every judgment call.

Some ways to close the gap

01/04

  1. 01

    Controlled-answer retrieval

    Today

    A question comes up on the floor. Someone gowns out, opens the eQMS, and downloads PDFs to find the governing passage.

    With your AI layer

    Takes a plain-language question and answers from the current revision.

    Human decisionHow the answer is applied on the line.

    Cleanroom · Line 3Botable AI layer

    Controlled answer

    <1 min, was 10

    Asked from the line

    How long can filtered bulk be held before filling, and what happens if we go over?

    Answer

    24 hours at 2–8 °C. Beyond that the batch needs a deviation record before it can be released.

    Answered from

    SOP-508 §4.2

    Rev C, current revision

    The answer traces here

    Asked from

    the line, gowned in

    Open SOP-508 Rev C

    Always the current revision. The eQMS stays the record.

  2. 02

    Review and approval routing

    Today

    Someone opens the routing, finds the reviewer who went quiet, and writes the reminder themselves.

    With your AI layer

    Watches every open review, flags the step that has stalled, and sends the reminder.

    Human decisionWhen to send the reminder and how often.

    Document Control · WI-204 Rev G draftBotable AI layer

    Review routing

    2 outstanding

    The approval path

    • 1 Author · complete 4 Mar
    • 2 QA review · complete 6 Mar
    • 3 Manufacturing · no response, 9 days
    • 4 Document Control · waiting

    Waiting on

    M. Alvarez

    manufacturing review

    From the approval matrix

    Prepared

    reminder, draft attached

    Send reminderReroute

    Document Control approves, rejects, or redirects.

  3. 03

    Revision impact mapping

    Today

    Someone traces the reach of the change one search at a time: the SOPs, the forms, the training it touches.

    With your AI layer

    Drafts the impact map from your records: the affected SOPs, forms and training, each with its owner named.

    Human decisionWhat ultimately makes it on the impact assessment.

    Document Control · WI-204 Rev FBotable AI layer

    Revision impact

    6 affected

    What changed in this revision

    • §3.1 Gowning sequence unchanged.
    • §3.2 Line clearance now requires a second verifier before batch start.
    • §3.4 Retention period unchanged.

    Affected records

    6 records

    2 SOPs, 3 forms, 1 training plan

    Traced from the changed section

    Owners notified

    4, each by name

    Approve impactAdjust

    Document owners approve the impact assessment.

  4. 04

    Your specific workflow

    Today

    A person carries the checks and handoffs between systems, by hand.

    With your AI layer

    We build around your rules, not ours.

    Human decisionEvery approval and every exception, held by people you name.

    Your record. Your rule. Your approver.

    The same frame, built around your process.
    Start with one gap

You set the boundary. We build inside it.

You answer four questions before we build anything. The answers are decisions on record, not settings somebody flips later.

01

Your systems

Official source

Your document repository, your policy system and your eQMS stay the official record. The AI layer answers from them, never around them.

02

What it may touch

Access and action

You name the documents it may read and the systems it may write back to. That is settled before the build, and a new source never adds itself.

03

When the rule fits

Human approval

You draw the line between what runs on its own and what waits for review. What a revision affects, and when it goes effective: those calls stay with the owners.

04

When it does not

Exception path

A conflicting version, a missing owner, a question the documents do not settle: each one stops and waits for a person you name. Nothing is answered quietly.

It runs on the systems you already own.

Examples, not a partner list. What we connect to, and what it is allowed to write back, is agreed for your build, and it stays your call.

Your systems keep their jobs. The AI layer carries the work between them.

01

eQMS

6 systems

The quality record: what is approved, and what is still in change.

  • Arena
  • MasterControl
  • ETQ Reliance
  • TrackWise / TrackWise Digital
  • Veeva Vault QMS
  • Cognidox
02

Document management

6 systems

The current revision, its history, and who owns it.

  • OneDrive
  • SharePoint
  • Veeva Vault QualityDocs
  • Alfresco
  • Box
  • Egnyte
03

Policy management

5 systems

The approved policy, and the passage an answer cites.

  • PolicyStat
  • PolicyTech
  • symplr
  • Lucidoc
  • MCN Healthcare
04

PLM

6 systems

The product side of a change: parts, drawings, designs.

  • Teamcenter
  • Windchill
  • Aras Innovator
  • Oracle Agile PLM
  • SAP PLM
  • Autodesk Fusion Manage
View full list of integrations

Bring us the distance between your controlled documents and the people who work from them.

We map the work, build the step your systems are missing, and stay to run it as revisions land, owners change, and the document set grows.

Start with one gap