Contract Record Verification for a Health System
Hospital & Health SystemsLegal & Contract Operations
The contract system said one thing. The contracts said another, 21,000+ times.
A health system asked one question about 10,000 contracts. The answer led to checking 14 fields in all 22,000+ agreements against the system that was supposed to track them.
- Organization
- Large health system
- Industry
- Hospital & Health Systems
- Team
- Legal & Contract Operations
- Problem
- Rework & verification
The operating problem
The first question was large. The answer exposed a larger one.
It started with one question: which of more than 10,000 executed contracts contained a specific clause? Answering by hand meant opening and reading every one. Months of work.
With that answered in days, the health system asked a bigger question: does the contract system actually match the contracts? The scope grew to 14 data points across the full set of more than 22,000 agreements.
The record was wrong 21,000+ times. Now every one of them is on a list.
Before and after path
Before
Question about a contract
Open the executed agreement
Read for the specific clause
Repeat across 10,000+ contracts
Months before an answer
Months before an answer
After
Read the signed contract
Compare 14 fields to the system
List every mismatch
Legal reviews and corrects
Every difference visible
Before
Months before an answer
- 01
Question about a contract
- 02
Open the executed agreement
- 03
Read for the specific clause
- 04
Repeat across 10,000+ contracts
- 05
Months before an answer
After
Every difference visible
- 01
Read the signed contract
- 02
Compare 14 fields to the system
- 03
List every mismatch
Legal reviews and corrects
What Botable built
The contract is the truth. The system gets checked against it.
- 01
Read the signed contract
The system reads each signed contract and pulls out the terms and values that matter.
- 02
Compare 14 fields to the system
Each value is compared to what the contract system says.
- 03
List every mismatch
Legal gets a list of every difference, contract by contract, to review and correct in the system it already uses.
Evidence
The record now gets corrected against the contracts, not the other way around.
- 21,000+
- Mismatches across 308,000 checked values
- 22,000+
- Executed contracts verified
- 14
- Data points checked per contract
- 0
- Systems replaced. Built on the existing contract system.
After go-live
Every new contract gets checked as it arrives.
The first pass covered all 22,000+ existing agreements. The check did not stop there. Each new contract is read and compared against the record the same way, so the list of mismatches stays current instead of becoming a one-time cleanup that drifts again.
Start with one gapNot sure your system matches your contracts?
We will check every record against the source document, and keep checking as new ones arrive.
Start with one gap