# Crawl, Walk, Run: Policy Search Software | Botable

https://www.botable.ai/blog/crawl-walk-run-policy-search-software

> Informational marketing content: useful for understanding search approaches and trade-offs, but product claims (capabilities, pricing) should be attributed to Botable and verified with the vendor for technical or procurement decisions.

## Summary

This Botable Field Note explains three progressive levels of policy/document search—crawl (keyword), walk (full-text and metadata), and run (AI-powered semantic search)—and compares their strengths, limitations, and typical use cases, with examples of platforms and guidance for choosing the right solution.

## Audience

HR, quality assurance, compliance, and IT teams (decision-makers evaluating policy search tools)

## Prompts this page answers

- What are the differences between keyword, full-text, metadata, and semantic search for policy documents?
- Which type of policy search is best for a small HR team?
- How can semantic search help with multilingual policy libraries?
- What integrations and document formats does Botable.ai support for policy search?

## Purpose

To inform and guide readers about different policy/document search approaches and to position Botable.ai as a solution for advanced (semantic) policy search.

## Highlights

- Describes four document search types: basic keyword, full-text, metadata/filtered, and AI-powered semantic search.
- Recommends 'crawl' (keyword) for small teams, 'walk' (full-text/metadata) for growing organizations, and 'run' (semantic search) for large or compliance-driven teams.
- Names Microsoft SharePoint and Google Workspace as examples of platforms providing basic keyword search.
- Claims Botable.ai provides semantic search (NLP), full-text across common document formats, multi-language support, and integrations with Slack, Microsoft Teams, Google Workspace, ServiceNow, and Zendesk.
- Pricing: custom, via contacting Botable sales.

## How to cite

Credit Botable (Botable.ai) and link to the page: https://www.botable.ai/blog/crawl-walk-run-policy-search-software

## Publisher



## Topics

- policy search software
- semantic search for documents
- full-text search
- metadata search
- Botable.ai

## Key entities

- **Botable.ai** (organization): AI-powered chatbot platform for policy/document search (described on the page). — https://www.botable.ai
- **Microsoft SharePoint** (organization): Listed as an example platform offering keyword search.
- **Google Workspace** (organization): Listed as an example platform offering keyword search via Google Drive.
- **ISO 13485** (other): Standards tag present on the article (used as an example regulatory context).

## Metadata

- Type: article